Keeping track of an employees expenditures, while traveling, should be a top priority for all companies. Fraud, corruption, and greed have plagued society for years, and unfortunately, it will not stop anytime soon. The travel expense budget can get blown out of proportion quickly, if allowed, but by automating travel expenses, you ensure that all employee expenses are legit.
Multiple-Access Points Are A Top Priority
Your employees, including expense managers and yourself, need to be able to easily access the automated system. Laptops are a common item for many employees to travel with, so laptop access is a priority. However, there is one item that most people do not let leave their side, their mobile phone. If the process is easier, it will get done to company specifications, at a higher rate.
Travel expenses account for a large of an organizations financial burden, however these expenses are also a necessity. Relying on the honor system is not the best idea, especially when dealing with your company’s bottom line. Staying afloat, in today’s economy is difficult enough, make the lives of all parties involved more convenient, and allow automated travel expenses to become part of your winning team.
Credit Card Integration
Employees need to be able to upload receipts, integrate charges, and employers need to be able to effortlessly view these transactions. Often, company credit cards are used for items that are not covered through company expense policies, and the items are not caught, due to the delay of credit card statements being processed.
Credit card integration provides you with a tool to fight against employee fraud. When an employee travels for business purposes, they represent your company. Keeping careful track of travel expenses, by means of automation, will make sure that the reputation that you worked so hard to build, stays intact.
Many times, employee fraud is committed, due to a lack of understanding. They do not know the company spending policies, or they do not adhere by them. Automating their travel expenses will make sure that all spending policies are learned, followed, and if not, you have proof readily available to state your case.