Managing employee travel expenses will always be a complex issue for any company to oversee. However, tools can certainly help make it easier to do and one of the most important tools to invest in is web based expense reporting. However, as with any technology there are plenty of myths and misconceptions out there that can get in the way of getting the most from the system. Here are some of the myths that you need to bust now so you can start using web based programs soon.
Myth 1 – It’s Expensive
The idea here is simple – good software costs a lot of money. But the reality is that with web based expense reporting, you’re not buying software up front. Instead of a big initial purchase, you just pay a small monthly fee and get to use the program however you like. And when you factor in things like no hardware purchases or upgrades and no need to pay labor to maintain servers, it becomes clear that the flat monthly fee ends up saving you money.
Myth 2 – It’s Complex
Another big myth is that web based expense reporting is hard to set up, hard to understand, hard to use, and hard to get the most from. But the truth is the opposite. Set up is practically instant – you just log into the system with your password info and you have access to the full range of features. It’s fast to set up the different individual or group controls and your policies, and the quick reports generated by the system makes it easy to identify all of the different ways you can improve on your usage. Simply put, there’s no easier option out there.
Myth 3 – It’s Easy To Take Advantage Of
There’s also a misconception that the fact that your employees can access web based expense reporting programs from anywhere, that it’s easier for fraud and even honest mistakes to occur. But when you consider that web based programs give you real-time monitoring and a wide range of control features, it becomes clear that it’s actually harder for a dishonest employee to slip anything past your setup. Accuracy is improved dramatically with these programs.
All in all, there’s no way to deny the fact that online web based expense reporting really does offer so much more than other options. It provides the most accurate, easy to use, and affordable expense management tools out there, and there’s no reason to ignore what it could do for your business’ bottom line.