Some people think that if you have a bigger business, with a lot of employees that you send off on business trips, that’s when you’re at a level where you can really benefit from a more comprehensive expense report system. While it’s true that bigger businesses enjoy a lot of efficiency when it comes to software like ExpensePoint, that doesn’t mean that smaller businesses lose out.
In fact, in some ways, even with a smaller business that sends out fewer employees to travel for work related reasons, having a good expense report software system in place can be extremely important.
Losses Hurt More
Whether it’s just human error, or deliberate fraud, when you run a small business, losses from travel expenses can hurt tremendously. Even small inconsistencies in expense entries can eventually add up over time to make gaps in your spending that you really can’t afford to tolerate. And if you find that someone within the company has actually been exploiting travel expenditures for personal gain, it is both personally and financially devastating.
This is why it makes more sense to develop good, systematic expense report habits from the moment you find you need to start traveling or sending employees on work trips. It’s never too early to cultivate good, accurate expense report systems, and doing so when there are fewer employees, making it easier to integrate and start encouraging compliance.
It may seem cheaper at first to use paper forms, or existing software such as a spreadsheet, since the tools are already in place. But if you want to do a job properly, it’s better to have dedicated applications to increase both efficiency and accuracy. Good expense report software can be very helpful in a small business, not just for keeping things efficient, teaching you important expense report habits that will continue to be useful as your business grows.