There are plenty of different reasons to automate expense reports, and making sure that you take the time to find the right expense reporting software for your needs is one of the most important steps you can take for keeping your business moving forward the right way. It can seem like a fairly daunting task, considering just how many different software options there are out there. But it really comes down to the features available.
Obviously, your company’s specific needs will have a direct impact on which features are the most important to you, but there are plenty of key features that stand out as being beneficial for any company. Start by thinking about what you need, find the expense reporting software that matches those needs, and then consider the following features as well. They can elevate a good program to a great one.
- Online Access – Online access is the single most important thing you need to look for. By offering you the ability to log into the program from any computer, these programs make it easier to manage every aspect of expense reporting.
- Mobile Access – Taking that online connectivity a step further, it’s important to look for an expense reporting software solution that offers you and your employees the chance to log into the system through mobile devices. The level of convenience and increase in efficiency provided by this simply can’t be overstated.
- Receipt Scanning – Having to keep track of dozens of receipts while on the road is a big hassle, and can increase errors as well. By letting your employees scan their receipts into the system with their mobile device, you give them even more versatility and make it easier for you to get the best results from your expense reporting.
- Automatic Conversion – If you work overseas frequently, this is a big feature to find. A good program will automatically handle currency conversions in foreign countries and even take tax and compliance factors into account. In other words, it does a lot of work for you and keeps your business working smoothly.
These are just a few of the different features you need to look for when you choose your expense reporting software. There are many others to think about, but these four create the foundation of a good, solid, trustworthy choice and should be present in any option available to you. Look for them first, and you’ll make a decision you won’t regret.