If your company is structured in such a way that your employees need to travel on a regular basis, you’re already aware of just how important an expense report is. Employees will need a way to log, record, manage, and submit their expenses when on the go so that you can approve them at the end of the trip. However, in the past many expense reporting processes involved employees saving their receipts and turning them – and various forms and claims reports – into you when they arrived back in the office.
Today, the use of online expense reporting software makes it possible for employees to scan receipts while they’re on the go and to upload their claims while still on the road. This offers numerous benefits that help this option stand out as the best choice for you and for your employees. Here’s why.
- For starters, it helps make the entire process easier for you and your employees. Employees no longer have to manage huge stacks of receipts and paperwork – they can fill out forms and photograph receipts on the go and quickly upload them to the system. And you don’t have to comb through that mountain of paper when they return. Everything is handled digitally, letting you and your team focus on more important tasks.
- You’ll give yourself a big head start on the review process, too. Since you can monitor employee expenses while they’re still on the go, you can actually get a big head start on the process. This helps save you time, but also makes it easier to make sure that your team is spending properly while they’re gone without finding out once they return home.
- This process means that the chances of losing receipts and documents is a thing of the past, too. There’s no more huge hassle when a receipt can’t be found since everything is entered into the system when the expense is made.
- You’ll reduce errors and cut out fraud when you switch to automated expense reporting. Human error is something that happens, no matter what we do to try to avoid it. But when you have a good program in place, there’s no worry about this at all. The computerised system takes care of everything for you, cutting out the mistakes that can lead to serious repercussions.
There are other reasons that investing in good online, mobile-friendly expense reporting software is important, but the points above are the key ones that should help you realise why so many others have made the switch to these programs.