Managing employee travel expenses is much easier when a company allows travel expense software to assist in the process, and over the last few years these programs have grown and evolved in some surprising ways. One of the biggest features that employers should look for today is mobile access, and a good travel expense software program will offer this immediately.
The importance of mobile access is often overlooked, but it’s worth examining it closer to understand just why it deserves your attention. Here are some of the key reasons that you can’t afford to ignore what it brings to the world of travel expense software.
- Mobile access improves the ability to access the system, first and foremost. Today, more and more business professionals are leaving laptops behind and relying on their mobile devices. When they can use these devices to access the travel expense system, it’s much easier for them to keep their reports accurate and timely.
- You ease the workload on your travelling employees and on the team who manages their expenses when they return when you offer mobile access. Since they can upload forms on the road, there is no need to keep up with countless documents or for your team to comb through those documents upon their return. It’s easier on everyone involved.
- That fact also helps improve overall accuracy, and when your travel expense program offers mobile access, it’s easier to maintain the highest level of accuracy. This helps you avoid fraud, reduce honest mistakes, and stay compliant with all regulatory issues.
- Mobile access also means additional features are available. The biggest one is receipt imaging, which lets employees photograph their receipts and upload them digitally. It can help simplify the process of managing expenses, and is just one example of the additional feature mobile access will provide.
It’s obviously important that you choose the right travel expense software for your company’s needs, and most will automatically gravitate towards an online expense option. But be sure you also look for a program that offers full access with mobile devices. This ensures that you get the best possible results for your investment and that your team is able to manage their expenses easily and accurately.