We live in an era where specialisation is the key to success. Why get someone that can do a few things reasonably well when you find one person that does one thing brilliantly and let them have at it in the chosen field? Most of time, it’s pretty easy to find the best people for the best jobs. A marketing position will have someone good at marketing. Good financial accounting comes when you hire a good accountant.
So when you want someone to keep your company’s travel expenses under control and monitor your expense reports, who do you get then?
Your first answer might be “another accountant,” but that only covers monitoring financial activity. That’s an important activity, but not one that can necessarily streamline or optimise your overall spending in this particular area of your business. If you really want your travel expenses to be whipped into shape, you get a true expert; a travel agent.
Different Role, Same Skills
By bringing a travel agent onto your team, you bring aboard someone that has spent years working with both transportation and hotel industries. This means an intimate knowledge not just of booking systems, but pricing movements, and how to get the best deals out plane and train trips, and the hotels that people stay at upon arrival.
When you combine an experienced travel agent with good expense report software, you get the benefit of a comprehensive system that tracks spending activity with a good eye for how to get the most for your money from two different, but necessary businesses for travelers. This kind of knowledge and expertise of these industries is invaluable for planning budgets and helping to control spending. It’s an unusual addition to a team, but for a company that has staff that frequently travels, it is a surprisingly useful position.
Good expense report software will do great job of documenting your spending, but a good staff member like someone with travel agent experience can bring the knowledge base to keep that spending efficient. And that really pays off.