Software and technology have become major, integral parts of our lives today. They influence everything from how we play to how we communicate to how we work, and it’s important that you choose the right ones for your company no matter what task the program is supposed to help accomplish. When it comes to tracking expenses, using online expense software is a must-have.

Online expense software stands out from traditional options for several different reasons, and taking a look at them should help you understand just why it’s a good idea to choose online programs instead.

• Online expense software is often cheaper. Instead of a huge upfront purchase price, you can get your program for free and then pay a monthly fee. This saves you money and also helps you try out a program without worrying that you’ve made the wrong choice.
• Not only is the upfront purchase cost cheaper, but regular maintenance is as well. Instead of having to invest in hardware to install the system on and then pay your IT team to maintain that hardware, you’ll be able to simply pay that low monthly fee and use the program as you see fit without worry. Your IT team can handle other parts of their job since all servers are housed externally.
• Online programs also improve accuracy in your expense tracking. By allowing them to upload their information while they’re still on the road and by allowing you to review that info before they return home, you aren’t left with mountains of paperwork to manage. This makes it easy to keep an eye on things and to avoid the errors that can occur when you’re bombarded with information and documents.
• Productivity is increased as well. When it’s easier for your employees to upload their information, it’s easier for them to return to their jobs. Instead of spending time managing and keeping track of their receipts and paperwork, your team can photograph receipts, fill out digital forms, and get back to making you money. Online just makes it easier.

At its core, online expense software stands out because it reduces errors, saves you money, and increases productivity. There are numerous features that are only available in an online program, and plenty of functionality that just can’t be found in an offline system. If you’re trying to get the most from your efforts of managing and tracking employee expenses, online options are the right way to go.