The connectivity of the modern age is truly impressive. Thanks to smartphones and other mobile devices, people on different continents can communicate with each other with emails, texts, audio, and video from any point and to any point with a lag time measured in milliseconds. Employees on business trips who once had to rely on phones, faxes, and snail mail can now report their expenses daily or even in real time, and it’s all thanks to modern technology and online expense software.
Online expense software takes advantage of our world’s recent boom in communication technology to allow employees far from the home office to log and file their trip expense reports even as they’re still out in the field. It used to be that the company had to wait until the employee got back to record his or her impact on the travel budget, or they had to wait for periodic updates over the phone or through fax machines. This meant the company could only notice problems and send out corrections and advice after the fact. Now, however, instant information means instant feedback.
By using online expense software, employees can also take advantage of all the other technology that comes on a modern smartphone. They can use their smartphone cameras to take high-quality pictures of the receipts and bills they collect over the course of a trip and attach them to the electronic expense accounting app so that the home office can see the receipts right away and then either discard the originals or store them somewhere out of the way, depending on the company’s policy. Either way, collating the receipts becomes that much easier.
The digital age is giving way to the mobile age, and the companies taking advantage of this shift are enjoying significant benefits. Each new generation of mobile devices opens the door to that much more processing power and information storage, which in turn means that businesses can use them to accomplish more things no matter where they are or what else they’re doing. So if your company sends enough employees on business trips, or if they spend their jobs on the road, then a good online expense software package is the perfect thing to streamline your company’s accounting.