These days, most people are well aware of the fact that using technology to improve the way they do business is important. When it comes to managing employee travel expenses, using a good expense report program is an absolute must.
Today’s expense management programs make it easy to avoid fraud, improve productivity, reduce stress and hassle, and much more. They also deliver the chance to review a wide range of information in order to make solid decisions about strategies and policies that can take your company into the future. But not all of them are created equally. If you want to get the best results, you’ll need the best expense report program. That often means finding one with the best features, and receipt imaging is one of the single most important features you can have in a program.
Essentially, receipt imaging is nothing more than a feature that allows travelling employees to use their mobile devices to photograph or scan receipts they incur as travel expenses. Those scans are then uploaded into the system for review. This has some obvious benefits, but taking a closer look at them is worth doing. Here’s a rundown of some of the key reasons why you need this feature.
- Reduces Hassle – Instead of employees having to keep track of dozens of paper receipts, they can scan them and be done with it. This removes a lot of hassles and reduces their stress levels.
- Improves Efficiency – Since they’re not keeping track of all those receipts and forms, your team is able to focus on making you money while on the road. And when they return, they’re not bringing a huge stack of forms and files with them. This means that all parties involved can avoid a lot of work and boost your efficiency.
- Reduces Errors And Fraud – Not only does receipt imaging in your expense report program reduce accidental error, but it can eliminate fraud as well. Since the receipts are uploaded as they’re incurred, you can monitor, track, and approve expenses as they happen.
- Better Recordkeeping – Instead of having files and folders filled with receipts and paperwork that you have to dig through, you can easily access different receipts as you need them through a few simple clicks. It’s a better way no matter how you look at it.
If you’re looking for a new expense report program, there’s no question that this is one of the most important features to look for.