It’s not hard to realize that your company needs all the help it can get when it comes to thriving in today’s market. And if you have employees who travel regularly, one of your biggest challenges is likely to be the need to manage their travel expenses. Most companies utilize expense report software to help with this task, and with good reason. It offers numerous benefits including the fact that it can boost your bottom line in a big way.
Of course, not all expense report software programs are created equally. You’ll want to spend some time making sure that you find the best one for your needs. For many, that means looking at the various features that each one offers. You’ll want to think about the different options and find the right one for you, but one feature you shouldn’t overlook is receipt imaging.
Receipt imaging is just what it sounds like – through the use of a mobile device like a smart phone or tablet, your employees can take a photo of their receipts and then upload those images into the expense report software program for approval and archiving.
This has some very obvious benefits, and looking at them should help you see why it’s so important to make sure your program has this feature included in its range of functionality. These benefits include:
- Less Hassle – By letting employees avoid the need to keep track of dozens of paper receipts while they’re on the road, you’ll give them much less stress and hassle. This means that they can focus more on getting their job done.
- More Productivity – That in turn translates into better overall productivity from you and your workers, which can increase your profit margin in a big way.
- Fewer Errors – Mistakes happen, and they can add up quickly with travel expenses. But with receipt imaging, those mistakes are greatly reduced. It reduces fraud as well as honest mistakes and helps improve the way you track expenses.
- On The Fly Approval – You also don’t have to wait until your team returns home to review their expenses. As the receipts are scanned into the system, you can monitor those expenses and approve or deny them instantly. This means that you get faster, more accurate tracking of employee expenses no matter what.
Simply put, when you’re looking for expense report software you owe it to yourself to find a program with receipt imaging. It’s a feature that is too important to ignore.