Every business wants to forge ahead, innovate, grow, expand and make more money. But the last word in that sentence is the bottom line; the only word in that sentence that really matters. Innovation, growth and expansion are the most obvious ways to make more money and they are the goal of every business. Rightly so. But there are other ways to make more money without growth and expansion. The business can make more money simply by becoming more efficient.
You can go ahead and hire a consultant who will come in and study the efficiency of your business. They will charge a premium and tell you to do some of the more obvious things. Or you can skip the consultant and get right to the point. You can make your business much more efficient by eliminating time consuming processes so that your employees can put their minds to what matters most – their work. The first of these bloated, obsolete, time consuming processes is doing expense reports.
When an employee goes out on the road to represent the company, they spend. It is necessary for business. But the employees attention should never be on creating an expense report. You want them out in the field with their eyes on the prize, trying to make the company grow and expand. With quality expense reports that are digitized and automated, you can do just that.
When you automate your company’s expense reporting, you get more productive employees. They will score that big sale or nail that meeting because they are not bogged down with the time consuming task of cataloging expenses. They will not have to worry about it. They will be unencumbered and it will show.
But that is not the only place you will save money. Your employees will become more productive because they will have more time to devote to other tasks. And no matter how trivial that task is, it will support the business. Or you can have a fleet of employees devoting man hours to making perfect expense reports. But, at what expense? The expense will come in the form of lost productivity, lost man hours and lost focus.
A quality automated expense reports system makes it easier than ever to keep track of expenses. You can setup a simple protocol that involves the employees smart phone, so that they can track expenses in real time. It is as simple as a click of a button and the snap of a picture. The receipt will go right into the system. Accounting will have no problem picking up the receipts, tallying totals and deducting the totals from your tax liability.
Quality expense reports systems integrate and automate everything. Log into the program and choose from a menu of items that are preset for every employee. The company’s credit cards are linked right into the system and the exact amounts pop up in the program when the card is used. No more paper, lost man hours, lost focus or lack of productivity.