By now, most companies are well aware of the simple fact that using expense management software to streamline the way they handle employee expenses is one of the most important things you can do for your business. But what many don’t realize is that there are more features out there than ever, and some make a specific expense management program much better than others.
There are a lot of different features you might find in an expense management software program, but three of them stand out as being must-haves. These features can elevate a basic program to something that boosts your profits, improves employee productivity, and helps you get more from your company. Here’s a look at those three key features.
- Mobile Access – The first is simply the ability to access the software from any mobile device. When you consider that more of your team are probably utilizing their tablets or smartphones than laptops, it becomes clear that being able to connect and use expense management software on mobile devices is important. It increases the ease of use, allows your team to access the system from anywhere, and can also provide additional features.
- Receipt Imaging – The best of the additional features mobile access can provide is also one of the absolute best features of any expense management program. Receipt imaging allows your team to photograph their paper receipts and upload them straight into the system. This in turn eliminates the need to keep track of those paper receipts, simplifying your employees’ job and reducing the chance of error and fraud.
- Data Reports – Data reports are something the majority of programs offer, but it’s still worth double checking to make sure that your software will allow you to generate and review a wide range of data related to expenses. This lets you identify potential fraud, but also makes it easy to develop new strategies and new policies that can take your company into the future.
Not all expense programs are created equally, and the best will provide you with everything you need to streamline the process of managing expenses. If you’re serious about getting the most from your efforts of managing employee expenses, you owe it to yourself to make sure that you’re using the best expense management software possible. Check for the three features listed above and you should be able to find the program that works the best for you and your company.