Keeping a company going in the right direction generally means that you’re going to have to deal with a lot of paperwork and information. When it comes to travel expense management, that’s even truer than with some other areas of business operations. The reason is simple – dealing with travel expenses takes a lot of work on the part of the employees who are in the field and on the part of those in the office who have to keep track of the information coming in – reviewing, approving, archiving, and other steps, for instance.
Luckily, using software can help make it much easier to keep track of expenses and review them accordingly. And taking things a step further, using a program with mobile app functionality makes travel expense management even easier.
It may not seem like it, but something as simple as mobile access really will have a major impact on the results you and your team get from travel expense management. If you’re not convinced, just take a look at the three top ways it can make an impact.
- Instant Access – One of the biggest hassles for employees on the road is dealing with expenses that occurred hours or days earlier in one large lump of time. Instead of having to wait, employees can instantly upload expense claims on their phone. This helps improve accuracy as well as productivity. And in the office, it allows for easy tracking of expenses as they occur.
- Receipt Scanning – Using a mobile device’s camera to scan or photograph a receipt allows employees to avoid having to keep track of dozens of paper receipts. This lets them stay focused on their work while on the road, and also makes it much easier for your office employees to manage the expenses and file them.
- Two Way Functionality – Not only can employees on the road use their mobile devices, but those who are in charge of reviewing and approving expenses can as well. This means that your entire team can use their smart phones or tablets for travel expense management, thus making it much simpler for everyone involved.