For employees who spend much of their time on the road, the ability to travel efficiently has been refined to an individually exact science. Technology has played a strong role in this process, especially as work related tools have been refined into only a few basic devices. As a result, packing for travel and having access to the necessary information for an away meeting have become much simpler.
Unfortunately, while the business traveler has become more effective as a mobile worker, company practices for reimbursement and documentation have not necessarily done the same. Although access to corporate accounts and the use of company charge cards has facilitated better efficiency for some travelers, there is still the need to specifically account for these expenditures. As a result, the bulk of a business trip will also be spent on making sure that all receipts are properly organized and compiled.
While so much of the operation of a business does get performed online, it also seems surprising that travel expense software is one of the most overlooked resources for improving employee efficiency and productivity. This is viable for both the traveler and the accounting offices, since a reduction of redundancy is achieved on both ends.
Packing Even Lighter
As business travelers are attempting to settle in to familiar routines in an unfamiliar setting, keeping track of personal belongings and work objectives is a full time task. When receipt collection is added to this, it also means that more time will need to be spent away from a meeting focus and on the administrative concerns for the trip. With travel expense software, however, this aspect is greatly simplified.
On mobile devices, travel expense software can enable business travelers to take photos of receipts and documentation, so that this information is stored, organized, and even transmitted to the appropriate company department. Instead of worrying about where a missing bill has disappeared to, employees are able to remain present with the task of the trip.
An Immediate Process
From a company perspective, this not only increases productivity for the traveler, but also for the other employees in the business. Rather than having to contend with wasteful amounts of paperwork, administrative workers have the capacity to receive already organized reports and actual documentation from travel expense software. This also gives the opportunity for real time monitoring and approval, which ensures that questionable charges are addressed with immediacy.
Technology has improved the function and ability of businesses around the globe, but it is also important that the technology is used to its full potential. Overlooking points within the company plan where loss of time can be minimized will add up to larger costs that can be avoided. Travel expense software is just one means of empowering employees for a better use of energy, and time.