Using your previous travel and entertainment expenses can be a great way to optimize your business and build relationships, but is your data incomplete or inconsistent? Using manual means of data entry for an expense report can lead to major gaps in information. Because of this, employees may be spending too much on certain expenses, such as hotels or client dinners. Regardless of what the situation might be, you are probably frustrated with the scenario since it is most likely affecting the company culture and your pockets.
If you’re serious about controlling your travel and entertainment expenses, then automated software is the way to go. Before doing so, make sure that you establish your company policies, as well as processes. By doing this before implementing a new technology, you can ensure that your procedures will be driven by business objectives. While this technology will help automate expense report procedures and provide efficient results, it cannot create process.
With the aid of automated software, you can do a great host of things:
- Add policy enforcement tools in order to make sure all transactions fall within the company guidelines.
- Having digital copies of receipts rather than keeping a collection of printed ones.
- Integrate credit card information easily in order to avoid any manual input errors.
- Integrate your expense management system to your accounting system in order to get a real time look at your finances.
With this system in place, you will finally be in a position to make informed business decisions. Now, with an automated software in place, and the data all gathered, it’s time to look at the numbers. From here, you can easily notice trends within certain employees and find out what areas of travel are being the most spent on. For example, if a group of employees use the same hotel chain every time they travel, you may be able to strike up some sort of deal with them. This can save you money, and build a long-lasting relationship! Consider using automated software for your expense report problems today!