Managing employee travel expenses is important for any company that relies on their team to head onto the road and generate sales or revenue. But it’s not always easy to do, and there are a lot of different pieces of information that have to be considered that can have a direct impact on your success at effectively overseeing expenses. Online expensing software can help, and getting the basics about it should show you why if you haven’t already gone online, you should.
- Online expensing software allows your team to access the system from anywhere instead of having to wait until they’re at the home office. This means that an employee on the road can log in and upload paperwork like expense claims from their hotel room or anywhere with an internet connection.
- If you take the system a step further and find a program with mobile access, your team doesn’t even need a Wi-Fi hotspot. They can use their mobile device to upload their info as needed. This brings with it tools like receipt imaging that lets you photograph receipts and upload them automatically.
- By improving access and providing excellent automation, online expensing software helps to improve accuracy and stop fraud. When you consider that millions are lost to employee fraud and to basic mistakes every year, fighting this becomes important – and good online programs help make it easier to do.
- The cost of online expensing software is another key reason that it’s worth looking into. Instead of having to pay thousands up front for the purchase and then invest in new hardware, you can use the software by just paying a low monthly fee. You don’t have to replace any equipment you already have, and it integrates into your existing OS perfectly.
- Online systems also provide a wide range of features that can’t be obtained otherwise. Along with the previously mentioned receipt imaging, things like automatic currency conversion and linking with credit card accounts are also available. These improve automation and boost simplicity, helping you get even more from your investment and your efforts.
There are lots of different options out there when you start looking into better ways to manage your travel expenses, but online expensing software is easily one of the most important options to look for. Pay attention to what it does and you’ll see why it’s the right call for you to make.