INTEGRATION

Expense Management Software for Payworks

Connect ExpensePoint to Payworks to send approved expense reimbursements directly into payroll. Eliminate manual entries, reduce administrative work, and reimburse employees through the payroll process your team already uses.

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BENEFITS

Why finance teams connect ExpensePoint to Payworks.

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Eliminate manual data entry 

Approved reimbursement data flows directly from ExpensePoint into Payworks eliminating the need for manual re-entries between both systems.

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Faster employee reimbursements

Approved expenses reach Payworks within minutes. Process reimbursements immediately, and employees receive funds in 1–2 business days or bundle them with your next scheduled payroll run.

Reimbursements

Reduce expense reimbursement errors

Automated data transfer eliminates manual transcription between systems, reducing the entry errors that create reimbursements corrections and delays.

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Keep employee records aligned 

Sync your employee roster from Payworks so new hires are automatically created in ExpensePoint to keep records up to date.

Protect

Protect sensitive banking data

Reimbursements use banking details already stored in Payworks, reducing duplication of sensitive data, enhancing security, and simplifying administration. 

Customer support

Get hands-on support 

Work with a dedicated onboarding manager who configures your setup and guides your team through launch and beyond.

HOW IT WORKS

Payroll reimbursement without manual work.

ExpensePoint integrates with Payworks so approved expense reimbursements flow directly into payroll. Finance teams review, approve, and process expenses in ExpensePoint while payroll continues operating through Payworks without spreadsheet exports, duplicate entry or manual reconciliation.

Connect the two systems

Your ExpensePoint account manager handles setup and gets your team live within a few business days.  

Approve employee expenses

Employees submit expenses in ExpensePoint. Managers and finance teams review and approve them through your existing workflows.


Transmit reimbursement

Approved reimbursements are batched and transmitted from ExpensePoint. Data reaches Payworks within minutes—no manual exports required.

Employees are reimbursed

Payworks processes reimbursements through your existing payroll configuration. Employees receive payment through the process they already know.

FEATURES

Built-in features that work with Payworks from day one.

Direct

Direct API Connection

ExpensePoint connects directly to Payworks through a secure API, with dedicated support from both teams.

SSO

Single Sign-On (SSO)

Employees launch ExpensePoint with their existing Payworks login, meaning no extra usernames or forgotten passwords.

Auto-sync

Automatic employee sync

New hires, terminations, and changes in Payworks automatically sync to ExpensePoint, reducing admin work and errors. 

banking info

Unified banking information

Use the same banking details already stored in Payworks to reimburse expenses, minimizing duplication of sensitive data.

Audit trail

Audit trail on every decision  

Every approval and reimbursement action is logged with a clear audit trail, keeping your records CRA-ready and accessible for finance reviews.

Connect ExpensePoint to Payworks 

Give your finance and payroll teams a faster, more accurate way to manage employee reimbursements.

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See ExpensePoint for Payworks in Action

FAQ

Does ExpensePoint replace Payworks?

No. Payworks continues to manage payroll. ExpensePoint manages expense capture, approvals, and reimbursement workflows and passes approved data to Payworks automatically.

How quickly do employees receive reimbursements?

Approved data reaches Payworks within minutes. Employees can receive funds in 1–2 business days if processed immediately, or reimbursements can be bundled with the next scheduled payroll run.

Can employee information be synchronized between systems?

Yes. New hires added in Payworks can be automatically created in ExpensePoint, keeping your employee roster accurate across both systems without duplicate entry.

How long does setup take?

Most of our customers are up and running within a few business days. Your ExpensePoint account manager will guide you through the process.

Is this available to businesses that aren't yet Payworks customers?

The integration is currently available to existing Payworks clients. Contact our team if you'd like to learn more.  

Are expense reimbursements taxable in Canada?

No. Expense reimbursements are not considered employment income under CRA guidelines; they replace personal funds the employee already spent on a legitimate business expense. When processed correctly, reimbursement amounts are not subject to income tax or payroll deductions. Consult with your accountant or payroll advisor to confirm treatment for your specific situation.