Employee Expense Reimbursement Software for Growing Organizations
Make out-of-pocket expense claims easier for employees to submit and easier for finance to review, approve and prepare for payment.
120,000+
Users That Trust Us
25+
Years Of Experience
93%
Customer Retention Rate
A Clearer Employee Reimbursement Process for Every Entity
ExpensePoint gives mid-sized organizations one place to manage employee-paid expenses across teams, facilities, and business entities. Employees can capture receipts, add business details, and submit reports from the web or mobile app. Finance can then apply the appropriate coding, policy, and approval requirements before a claim moves to the organization’s payment process. Managers and finance teams also gain real-time visibility into every claim, making it easier to identify outstanding approvals, monitor reimbursement status and resolve issues before payment cycles begin.
This matters when a company operates several plants, warehouses, service regions, or portfolio businesses. For buy-and-build companies and PE-backed platforms, a consistent process also makes it easier to bring newly acquired employees into the organization. Local requirements can remain in place while finance establishes common documentation and review standards.
Manual Expense Management Is Costing You More Than You Think
A structured reimbursement process connects payment type, receipt, business purpose, coding and approval status.
5%
Revenue lost to expense fraud annually
Clear documentation, policy checks and approval history help finance review unusual, duplicated or unsupported reimbursement claims.
16 hrs/mo
Wasted on Admin per employee
Employees and finance teams lose time searching for receipts, checking claim status, and resolving reports sent to the wrong reviewer.
7-10
Extra days to close the books
Incomplete claims and delayed approvals can hold up liability recognition, payment preparation, and the month-end expense process.
30%
of Finance time spent on reconciliation
A connected workflow reduces manual comparison between claims, receipts, payment types, approvals, and accounting codes.
$5 milion
Average annual spend unaccounted for
Centralized reimbursement reporting helps finance account for out-of-pocket spending across departments, projects, locations, and entities.
Ready to Take the Friction Out of Reimbursement?
From Employee Purchase to Finance-Ready Record
Employee reimbursement software should make submission straightforward while preserving the information finance needs for policy review, settlement and accounting.
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Receipt-to-Expense Creation
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Payment and Settlement Types
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Approval Routing That Reflects the Organization
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Policy and Duplicate Review
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Status and Notification Visibility
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Reporting and Finance Handoff
Employees can begin with a receipt, an imported transaction, or manual entry. Receipt Reader can capture vendors, dates, total, and taxes to reduce repeated typing.
ExpensePoint supports payment types for employee-paid costs, company-paid expenses, cash advances, reimbursements, and situations where no settlement is required.
Reports can move to the right approvers based on department, location, role, project, cost center or other configured fields.
Configured rules can identify out-of-policy expenses, missing information and possible duplicates before finance completes its review.
Employees and reviewers can follow report status as it moves through submission, approval, and accounting. Notifications help reduce manual follow-up.
Finance can monitor reimbursement activity through dashboards and reports, then move approved data into existing accounting, ERP, payroll, or AP processes.
Easy Automation & Approval
- Create policy spend limits.
- Flag out-of-policy bookings.
- Automate routing and understand decline reasons instantly.
- Save up to 30% with better compliance.
Real-Time Savings
- Recover unused tickets in real time.
- Auto-rebook cheaper alternatives.
- Save over $139 per trip.
Expense Reimbursement Software for Multi-Entity Operations
When a new business is acquired or your locations expand, finance can extend an established reimbursement framework instead of introducing another spreadsheet or email process. Employees gain a familiar submission path, while finance maintains control over local coding and settlement requirements.
Standardize What Every Claim Must Include
Set common requirements for receipts, business purposes, coding and approvals while allowing each entity to maintain its own categories, limits, and reviewers.
Preserve Entity-Specific Financial Coding
Approved claims can retain the GL accounts, cost centers, projects, locations and entity fields required by the operation that incurred the expense.
Connect Reimbursement with Existing Systems
ExpensePoint supports more than 150 accounting, ERP, card, HR, payroll, and banking integrations. Standard and custom outputs can align approved claims with the financial systems already in place.
Set Up Reimbursement Around How Your Organization Pays
A successful rollout depends on more than simply switching on the software. ExpensePoint works with finance teams to define who pays, who approves, what documentation is required, and where approved records need to go.
Map Settlement Scenarios
Onboarding specialists can help configure payment types and accounts for reimbursements, cash advances, company cards, and other settlement requirements.
Train Employees and Approvers
Role-based training shows employees how to submit complete reports and gives approvers a clear process for reviewing, commenting and returning claims.
Give Finance a Consistent Contact
A named Customer Success Manager provides continuity after launching and understands how the organization’s reimbursement process is configured.
Adjust the Process as the Business Changes
Ongoing support helps finance update rules, approvers, payment types, and integrations when teams reorganize, or new operations are acquired.
Human Support That’s Always Available
When your team needs help, at ExpensePoint, you’ll always reach a real person quickly.
Our 24/7 reservations and emergency support team answers 93% of calls in 30 seconds or less, providing immediate assistance with bookings, changes, and unexpected travel issues. Whether by phone, email, or in-app chat, we’re here to keep your travelers moving confidently.
Strategic Travel Consulting
- Benchmark your spend against industry peers.
- Model global savings with “what if” analytics.
- Adjust policy with confidence and prove ROI.
Save up to 39% and triple your ROI with a smarter travel strategy.
Employee Expense Reimbursement Software FAQs
What is employee expense reimbursement software?
Employee expense reimbursement software helps employees document business costs, attach receipts, submit claims and track status. It helps finance apply policy, route approvals, prepare approved records for reimbursement, and retain supporting documentation.
How does ExpensePoint support employee reimbursement payments?
ExpensePoint manages the claim, approval and reimbursement record, then supports configured accounting, payroll, AP, ACH or EFT workflows for approved data. The final payment method and timing depend on the organization’s financial systems and reimbursement process.
Can ExpensePoint manage employee-paid and company-paid expenses together?
Yes. Payment types can distinguish employee reimbursement, company-paid card activity, cash advances, personal expenses, and other settlement scenarios within the same expense management environment.
What should finance teams look for in the best expense reimbursement software?
The best expense reimbursement software should be easy for employees, configurable for finance, and compatible with existing systems. Review settlement types, flexible approval workflows, policy controls, reporting capabilities, integration support, onboarding services and customer support.